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HR Assistant

Invest in a Career!


Our HR Assistants are an important part of the engine that keeps our Company going! The members of our HR team provide assistance to our internal customers, who are our colleagues, ensuring that their requests are seen to.

Our HR Assistants thrive in a fast-paced, varied environment and are open-minded to different ways of carrying out their tasks. They know that open communication and feedback is integral to professional development. Most of all, they are passionate about offering a great service to our internal clients

Your role

The purpose of this position is to assist in recruitment and in the handling of human resources administration matters relating to our employees.


  • Organising, preparing and participating in recruitment activities, job fairs and in-house recruitment events
  • Advertising job vacancies on the company's careers page, social media and internal communication channels
  • Drafting and updating job descriptions
  • Screening and processing job applications
  • Overseeing application process management (correspondence, telephone calls, follow-up with applicants)
  • Sorting applications according to job specifications
  • Sourcing potential candidates from various channels
  • Providing shortlists of qualified candidates to hiring managers
  • Collaborating with managers to identify future hiring needs
  • Acting as a consultant to the new hires and assisting them in the on boarding process

Human resource administration


  • Preparing employment contracts and monitoring accuracy and completeness of staff records
  • Ensuring uniformity of forms and reports
  • Acting as a contact person for social insurance providers / external authorities offices
  • Producing references and certificates
  • Maintaining correspondence for all disciplinary actions
  • Assessing travel expenses of regional distribution centre
  • Assessing quality and accuracy of work hour records (time sheets)
  • Summarising and transmitting all data relevant to staff and accounting to the human resources department of the Head Office
  • Receiving, distributing and forwarding staff reports and documents
  • Administration of access cards
  • Studying, issuing and monitoring of HR procedures
  • Helping in the organization of feedback events
  • Monitoring and Analysis of Training Reports
  • Keeping up to date and monitoring compliance with relevant employment legislation
  • Using internal programmes SAP (SAP HR and SAP E-Rec)
  • Responding to employees queries about HR- related issues in a timely and efficient manner
  • Organizing and maintaining personnel records
  • Updating internal HR databases
  • Preparing HR documents
  • Ensuring legal compliance in all HR related matters

Your Profile

  • Secondary level of education
  • Fluent in English and Italian both verbal and written
  • Good organisational and interpersonal skills
  • Capable of working on own initiative and in a team environment
  • ECDL literate;
  • Organizational skills with an ability to prioritize important projects
  • Phone, email and in-person communication skills
  • Solid verbal and written communication skills
  • Knowledge of Maltese will be considered an asset
  • Previous experience in an office environment will be considered an asset

Our offer

  • A full time, 40 hours per week, contract;
  • A secure job with a solid and structured company;
  • A dedicated training plan to ensure you are set up for success;
  • A pleasant, yet demanding, work environment which is characterized by diverse work activities;
  • Development opportunities in a dynamic company that is continuously expanding;
  • Many fun activities which will help to integrate in your team, even outside work hours.


HQ {amount} km
LQA 1311 Luqa

Contract Type


Entry Level


Reference nr.